$111,557 in extra costs for Jade Street Park restroom rebuild

In plain English

The city hired CWS Construction Group, Inc. in October 2025 for $484,000 to rebuild the restroom at Jade Street Park (4400 Jade Street). Construction is finished, but two change orders for unexpected conditions have already been signed and raised the contract to $615,783.39. The Council is asked to formally ratify Change Order 2 ($103,010.60), approve a new Change Order 3 of up to $8,546.58 to run power to the electronic restroom door hardware, and let the City Manager sign it, bringing the contract to a total not to exceed $624,329.97. A yes vote confirms the extra payments and closes out the construction costs.

The extra work adds $140,329.97 to the restroom contract and would leave about $34,000 in general fund contingency for the rest of the $10,813,900 Jade Street Park program, which also covers the Community Center, playground and patio.

Key facts

Original contract awarded October 23, 2025 to CWS Construction Group, Inc. for $484,000.
Change Order 1 was $28,772.79 (replacement door frames, deteriorated roof members, termite-damaged rafters, and extra-thick concrete demolition); Change Order 2 is $103,010.60 and added 14 working days.
$78,458.82 of Change Order 2 is plumbing revisions: underground sewer and water piping changes, removing and replacing parts of the floor slab, new wall penetrations and surface restoration.
Change Order 3 would add up to $8,546.58 to provide power to the electronic restroom door hardware, for a contract total not to exceed $624,329.97.
$42,500 remains in general fund contingency; after Change Order 3 about $34,000 would be left. Restroom construction is funded by CDBG 2025 ($573,200) and General Fund ($42,600); the project is federally funded and the Notice of Completion awaits final inspections.

Reasons to support

The added work responded to conditions that could not be seen before demolition: existing door frames whose rabbets would not let doors swing out, roof members about 70% deteriorated, termite-damaged rafters, and a slab shown as 4 inches that was found to be 6 to 18 inches thick with curbs about 22 inches deep.
Existing conditions blocked the plumbing as designed, so sewer and water lines, floor slab sections and wall penetrations had to be reworked to finish a usable, accessible restroom.
The $8,546.58 in Change Order 3 powers the electronic door hardware already installed, and the remaining $42,500 contingency covers it while still leaving roughly $34,000 for the rest of the park program.

Reasons to oppose or change it

The Council is being asked to approve $103,010.60 after the fact: both change orders have already been executed even though cumulative changes passed the $50,000 threshold that requires Council approval.
Costs have grown $140,329.97 over the original $484,000 contract, and approving Change Order 3 would drop the general fund contingency for the whole Jade Street Park program to about $34,000 with other components still underway.
The contractor's email states that, per the City's direction, no termite treatment was performed and CWS will not be responsible for future damage from the existing termite infestation, leaving that risk with the city.
Repeated differences between the plans and field conditions — frames, roof framing, concrete thickness and plumbing routing — raise the question of whether more investigation before bidding would have avoided these costs.

Official wording

Jade Street Park Restroom Renovation Change Orders Recommended Action: Ratify Change Order 2 with CWS Construction Group, Inc. in the amount of $103,010.60; approve Change Order 3 in an amount not to exceed $8,546.58; and authorize the City Manager to execute Change Order 3, bringing the construction contract to a total not to exceed $624,329.97.

Official agenda

Summary written by claude-opus-5 from the agenda and the Staff report (agenda packet, pages 31-60). It can contain mistakes. The official documents govern.