Hiring an outside firm to review classified staff job classifications and pay

In plain English

The district and Personnel Commission plan to seek an outside consulting firm to review the classified employee classification plan and job descriptions, since duties have changed over time. A request for proposals would gather vendor information, define the scope of work and set budget expectations for the study.

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Official wording

Reclassification Study The District’s current Classified Classification Plan and job specifications require a comprehensive review to ensure internal alignment, external competitiveness, and operational efficiency. Over time, job duties across various classified job families have evolved due to changing operational needs, technological advances, and legislative mandates. To evaluate these shifts systematically and transparently, PVUSD District Administration and Personnel Commission intend to engage a qualified external consulting firm. Under California Education Code §§ 45240–45320 and local Personnel Commission Rules and Regulations (Chapter 4 & Chapter 11), classification and compensation studies in a Merit System require specific technical expertise to navigate: Gradual Accretion Analysis (Ed Code § 45285): Evaluating whether positional duty changes represent gradual duty creep or sudden reorganizations. Dual Authority Structure: Respecting the Governing Board’s authority to assign duties and establish salaries, alongside the Personnel Commission’s sole authority to classify positions, approve job specifications, and allocate classes. Issuing an RFP as a preliminary step allows the District and Personnel Commission to gather market data on vendor capabilities, refine the required Scope of Work, establish realistic budget expectations, and inform the structure of a subsequent formal Request for Proposals (RFP). LEGAL & GOVERNANCE CONSIDERATIONS: • Governing Board Authority: Retains exclusive procurement authority to enter into professional services contracts and establish salary structures (subject to collective bargaining). • Personnel Commission Alignment: The Personnel Commission holds authority over the classification plan (Ed Code § 45256). The Director of Classified Personnel has reviewed and concurred with this RFP authorization request to ensure joint coordination. • Bargaining Unit Engagement: Information gathered through the RFP process will support transparent communication with bargaining unit leadership (CSEA) prior to finalizing the project scope and executing an RFP. FISCAL IMPACT: No direct fiscal impact at this time. The issuance of an RFP is an informational and planning exercise. Pricing models and cost estimates submitted by vendors will be used to establish the project budget for the subsequent RFP, which will be brought back to the Board for formal budget allocation and contract award.

Official agenda

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