Artificial turf field at Rolling Hills Middle School, bought without bidding through state schedule

Official wording

Approve Resolution No. 26-27-03 Authorizing the Purchase of Supplies, Equipment, and Services for the Rolling Hills Middle School Field Improvement Project via Cooperative Agreements and California Multiple Award Schedules, and Approve Award of CMAS Agreement to FieldTurf USA Inc. Prepared By:Sergio Ambriz, Director of Facilities and Construction The District has identified improving the athletic field at Rolling Hills Middle School as a priority project to provide students and the community with a safe, durable, year-round athletic facility. As part of the Rolling Hills Middle School Field Improvement Project, the District proposes procuring and installing a new synthetic/artificial turf athletic field system, including associated turf, underlayment/padding system, infill, liner, field markings, related materials, testing, warranty documentation, and installation services. The proposed system is intended to provide a durable playing surface with an anticipated minimum 10-year manufacturer warranty and to reduce long-term maintenance requirements associated with the existing natural field. The District intends to provide the field turf and track components for the field improvement work through California Multiple Award Schedules (CMAS) and/or cooperative procurement agreements, as applicable. This agenda item and Resolution specifically approve the CMAS agreement with FieldTurf USA Inc. for the furnishing and installation of the synthetic turf athletic field system at Rolling Hills Middle School. Under California Public Contract Code sections 20118 and 10299, and Education Code section 17595, the Board of Trustees of a school district may, without advertising for bids, authorize contracts, master agreements, multiple award schedules, cooperative agreements, or other types of agreements established by the Department of General Services for use by school districts for the acquisition of information technology, goods, and services, if the Board has determined it to be in the best interest of the District. Staff reviewed available procurement options and determined that using CMAS Contract No. 4-26-08-1031 with FieldTurf USA Inc. provides an efficient, competitively established procurement method for acquiring the artificial turf athletic field system and related installation services for the Rolling Hills Middle School Field Improvement Project. The Superintendent recommends adoption of Resolution No. 1 Authorizing the Purchase of Supplies, Equipment, and Services for the Rolling Hills Middle School Field Improvement Project via Cooperative Agreements and California Multiple Award Schedules, approval of the CMAS agreement with FieldTurf USA Inc., CMAS Contract No. 4-26-08-1031, in the amount of $1,265,165.00, and authorization for the Superintendent or designee to execute the agreement and any necessary related documents, subject to District legal and fiscal requirements. Rationale The Rolling Hills Middle School Field Improvement Project supports student safety, physical education, athletic programs, and community use by providing a durable and improved athletic field surface. Use of the CMAS procurement method allows the District to acquire the specified synthetic turf system and related services through an established public procurement vehicle while supporting project schedule, pricing, and quality-control needs. Adopting the Resolution will document the Board's determination that using the CMAS procurement method and approving the FieldTurf USA Inc. agreement are in the District's best interest. Contract Staff recommends approval of a CMAS agreement with FieldTurf USA Inc., utilizing CMAS Contract No. 4-26-08-1031, for the furnishing and installation of the artificial turf athletic field system at Rolling Hills Middle School. The proposed contract includes the following major components:  Artificial turf system and associated materials;  Turf underlayment/padding system;  Drainage liner and related components;  Infill system;  Preparation and installation of the synthetic turf system;  Field markings and associated athletic field components;  Testing, inspection, and quality-control requirements;  Manufacturer's warranty and installation warranty; and  Closeout documentation and maintenance information. Financial Impact CMAS Agreement Amount: $1,265,165.00 Funding Source: Measure M Bond Fund Funds are available and have been budgeted for this project. Supporting Documents  Resolution No. 26-27-03 Authorizing the Purchase of Supplies, Equipment, and Services via Cooperative Agreements and California Multiple Award Schedules  FieldTurf USA Inc. Sales Quote  CMAS Contract No. 4-26-08-1031 and related contract documents, subject to legal review and approval Adopt Resolution No. 26-27-03 Authorizing the Purchase of Supplies, Equipment, and Services for the Rolling Hills Middle School Field Improvement Project via Cooperative Agreements and California Multiple Award Schedules; approve the CMAS agreement with FieldTurf USA Inc., CMAS Contract No. 4-26-08-1031, in the amount of $1,265,165.00, for the furnishing and installation of the synthetic turf athletic field system at Rolling Hills Middle School; and authorize the Superintendent or designee to execute the agreement and any necessary related documents, subject to District legal and fiscal requirements.

Summary written by claude-opus-5 from the agenda. It can contain mistakes. The official documents govern.