Artificial turf field planned for Rolling Hills Middle School

In plain English

The school district wants to replace the natural grass athletic field at Rolling Hills Middle School with a synthetic (artificial) turf field system. A yes vote adopts Resolution No. 26-27-03 and awards a $1,265,165.00 contract to FieldTurf USA Inc. to supply and install the turf, padding underlayment, drainage liner, infill, field markings, and related testing and warranty work, paid from the Measure M Bond Fund. The district would buy through an existing state purchasing arrangement, California Multiple Award Schedules (CMAS) Contract No. 4-26-08-1031, instead of advertising the job for competitive bids. The Superintendent or a designee would be authorized to sign the contract and related documents.

Students, athletic and physical education programs, and community groups who use the Rolling Hills Middle School field would get a year-round playing surface, and $1,265,165.00 of Measure M bond money would be committed to this one project.

Key facts

Contract amount: $1,265,165.00 to FieldTurf USA Inc., using CMAS Contract No. 4-26-08-1031
Funding source: Measure M Bond Fund; the report states funds are available and budgeted for this project
The turf system is expected to carry an anticipated minimum 10-year manufacturer warranty
State law (Public Contract Code sections 20118 and 10299, Education Code section 17595) lets the board use these state purchasing schedules without advertising for bids if it finds doing so is in the district's best interest
The authorization would be resubmitted to the board annually and remains in effect until June 30, 2027, or the contract's expiration date, whichever comes first
The item is on the consent agenda, meaning it can be approved along with other items in a single vote unless a trustee pulls it for discussion

Reasons to support

Staff say a synthetic field gives students and the community a safe, durable, year-round surface and reduces the long-term maintenance the existing natural grass field requires.
Buying through the state's CMAS schedule uses pricing already competitively established by the state, which staff say supports the project schedule, pricing, and quality control.
The contract bundles materials, installation, field markings, testing and inspection, manufacturer and installation warranties, and closeout and maintenance documentation into one agreement.

Reasons to oppose or change it

Because the purchase uses CMAS rather than an advertised bid, local contractors do not get a chance to bid on the installation work and the district does not test the $1,265,165.00 price against competing bids for this specific field.
The $1,265,165.00 comes from Measure M bond funds, so approving it commits bond money that could otherwise go to other school facility needs.
Replacing grass with synthetic turf carries an end-of-life replacement cost once the warranty period (anticipated minimum 10 years) passes, which the contract documents do not price.
As a consent item, the turf choice and the decision to skip advertised bidding would be approved without separate board discussion unless a trustee asks to pull it.

Official wording

Approve Resolution No. 26-27-03 Authorizing the Purchase of Supplies, Equipment, and Services for the Rolling Hills Middle School Field Improvement Project via Cooperative Agreements and California Multiple Award Schedules, and Approve Award of CMAS Agreement to FieldTurf USA Inc Prepared By:Sergio Ambriz, Director of Facilities and Construction The District has identified improving the athletic field at Rolling Hills Middle School as a priority project to provide students and the community with a safe, durable, year-round athletic facility. As part of the Rolling Hills Middle School Field Improvement Project, the District proposes procuring and installing a new synthetic/artificial turf athletic field system, including associated turf, underlayment/padding system, infill, liner, field markings, related materials, testing, warranty documentation, and installation services. The proposed system is intended to provide a durable playing surface with an anticipated minimum 10-year manufacturer warranty and to reduce long-term maintenance requirements associated with the existing natural field. The District intends to provide the field turf and track components for the field improvement work through California Multiple Award Schedules (CMAS) and/or cooperative procurement agreements, as applicable. This agenda item and Resolution specifically approve the CMAS agreement with FieldTurf USA Inc. for the furnishing and installation of the synthetic turf athletic field system at Rolling Hills Middle School. Under California Public Contract Code sections 20118 and 10299, and Education Code section 17595, the Board of Trustees of a school district may, without advertising for bids, authorize contracts, master agreements, multiple award schedules, cooperative agreements, or other types of agreements established by the Department of General Services for use by school districts for the acquisition of information technology, goods, and services, if the Board has determined it to be in the best interest of the District. Staff reviewed available procurement options and determined that using CMAS Contract No. 4-26-08-1031 with FieldTurf USA Inc. provides an efficient, competitively established procurement method for acquiring the artificial turf athletic field system and related installation services for the Rolling Hills Middle School Field Improvement Project. The Superintendent recommends adoption of Resolution No. 1 Authorizing the Purchase of Supplies, Equipment, and Services for the Rolling Hills Middle School Field Improvement Project via Cooperative Agreements and California Multiple Award Schedules, approval of the CMAS agreement with FieldTurf USA Inc., CMAS Contract No. 4-26-08-1031, in the amount of $1,265,165.00, and authorization for the Superintendent or designee to execute the agreement and any necessary related documents, subject to District legal and fiscal requirements. Rationale The Rolling Hills Middle School Field Improvement Project supports student safety, physical education, athletic programs, and community use by providing a durable and improved athletic field surface. Use of the CMAS procurement method allows the District to acquire the specified synthetic turf system and related services through an established public procurement vehicle while supporting project schedule, pricing, and quality-control needs. Adopting the Resolution will document the Board's determination that using the CMAS procurement method and approving the FieldTurf USA Inc. agreement are in the District's best interest. Contract Staff recommends approval of a CMAS agreement with FieldTurf USA Inc., utilizing CMAS Contract No. 4-26-08-1031, for the furnishing and installation of the artificial turf athletic field system at Rolling Hills Middle School. The proposed contract includes the following major components:  Artificial turf system and associated materials;  Turf underlayment/padding system;  Drainage liner and related components;  Infill system;  Preparation and installation of the synthetic turf system;  Field markings and associated athletic field components;  Testing, inspection, and quality-control requirements;  Manufacturer's warranty and installation warranty; and  Closeout documentation and maintenance information. Financial Impact CMAS Agreement Amount: $1,265,165.00 Funding Source: Measure M Bond Fund Funds are available and have been budgeted for this project. Supporting Documents  Resolution No. 26-27-03 Authorizing the Purchase of Supplies, Equipment, and Services via Cooperative Agreements and California Multiple Award Schedules  FieldTurf USA Inc. Sales Quote  CMAS Contract No. 4-26-08-1031 and related contract documents, subject to legal review and approval CMAS-RHMS-UNSIGNED (1) (1).pdf RHMS Field Turf Proposal.pdf PVUSD RHMS CMAS Resolution and Agenda Item 9 16 2026 - FieldTurf (1).pdfResolution No. 26-27-03 - SPANISH.pdf

Official agenda CMAS-RHMS-UNSIGNED (1) (1).pdf RHMS Field Turf Proposal.pdf PVUSD RHMS CMAS Resolution and Agenda Item 9 16 2026 - FieldTurf (1).pdf Resolution No. 26-27-03 - SPANISH.pdf

Summary written by claude-opus-5 from the agenda and the PVUSD RHMS CMAS Resolution and Agenda Item 9 16 2026 - FieldTurf (1).pdf. It can contain mistakes. The official documents govern.